Due to a scheduled electrical outage, the library will open at 12:30 p.m. on Monday, July 7th, 2025. *

* If it rains on 7/7/25, the electrical work will be postponed until 7/14/25.

Community Room Policy

The Wyomissing Public Library has one large meeting room that is primarily used for library activities and programs. When not in use for library purposes, the meeting room may be available for community groups and businesses to rent.

A.  Policy

Community groups and businesses may apply to use a meeting room when it is not needed for library purposes. Applications are available at the Main Desk and on our website. Use of library facilities does not imply endorsement of the group’s viewpoints or beliefs by the library staff, Board of Trustees, or the Borough of Wyomissing.

  1. Meetings may be scheduled during regular library hours of operation. They should conclude at least 10 minutes prior to the library’s closing time, and all attendees must exit by the library’s normal closing time.
  2. The maximum capacity for meeting rooms: 50 (utilizing tables and chairs) or 100 (unconcentrated chairs or standing).
  3. Use of the meeting room must not interfere or disrupt the normal operations of the library or present a risk or safety hazard to library staff, property, or patrons.
  4. Please see the attached document for meeting room rental fee.  A non-refundable deposit of $50.00 made payable to Wyomissing Public Library will be required.
  5. Every group is responsible for set up and clean up. The community room must be returned to its original condition.
  6. The individual or organization reserving the room assumes all financial responsibility for any damage incurred by the group and guests while using the library.

B.  Reservations and Conditions of Use

  1. All requests for the use of the library community room shall be made to the Library Director on the form provided.
  2. Organizations or businesses wishing to use a meeting room should complete the Application to use the Community Room at least 2 weeks in advance of the intended use. Upon request, exceptions may be made based on availability.

C.  Community Room Rules

  1. Leaders of any groups using the community room are responsible for maintaining responsible discipline of the participants, including the supervision of children, avoiding unnecessary noise, etc.
  2. The use of tobacco and alcohol is prohibited.
  3. No posters, tape, charts, notes, etc. shall be places on the walls or doors of the community room.
  4. Kitchen facilities are available for serving refreshments. Rules for kitchen use are:
    1. Everything must be returned to its proper place and in a clean and orderly condition.
    2. Groups must supply their own utensils, cups, etc.
  5. Groups showing copyrighted movies in the library are solely responsible for obtaining written public performance licensing rights. Borrowing, renting, or purchasing a movie does not carry with it the right to show the movie outside the home.
  6. The library reserves the right to cancel any room reservation at any time.
  7. Groups or organizations must notify the library if they need to cancel a room reservation so the space can be made available to others.
  8. The person completing the Application to use the Community Room must be at least 18 years of age.
  9. The Wyomissing Library Board of Trustees reserves the right to make additional rules and regulations that may be in the interest of the Board or the public.
  10. Library staff is not available to assist with meetings or to operate equipment. Please review the attached document for audiovisual and technology setup fees.

 

 

Community Room Fee Schedule

 

Policy reviewed & approved by the Board of Directors on April 21, 2025.